AGM & Summer Series Prize Giving – 6th December 2009, 11.30am

[Dalla]

Since it was a complete tie in the vote, Peter and I have made an executive decision and the AGM will be on the 6th December 2009. Racing will be as normal, except we will take a 1/2 hour break after the first two rounds of qualifying.

The provisional Agenda is below. If you have any of the following to add then please let me know, either on this thread or by PM.

• Items to added to the Agenda
• Wish to propose someone as one of the officers of the club.
• Have a sensible proposal for the name of the club.
• Propose amendment to the club constitution.
• Additions to the 5 Year Plan

Annual General Meeting

Venue: Seaham Youth Centre
Time/Date 11.30am Sunday 6th December 2009

Agenda
====== By:
1. Apologies
2. Election of Club Officials
a. Chair
b. Secretary
c. Treasurer
d. Promotions Officer
e. Off Road Rep? (organization of regional/national rounds)
f. Auditor
3. Chair’s Report
4. Secretary’s Report, Correspondence
5. Change of Club Name & Club Logo
6. Amendments to the Club Constitution.
7. 5 Year Plan for the Club
8. Membership fees for 2009
9. Accounts 2009
10. A.O.B.

Followed by : Summer Series Prize Giving

2WD
1. Scott Tinkler
2. Natalie Williams
3. Dean-Ross Tinkler
4WD
1. Stephen Adams
2. Jeff Steele
3. Peter Craig
Best Non Placed U16 – Gregg Williams
Best Non Placed Veteran – Keith Shields


Amendment of the Club Constitution
If you require a full copy of the constitution then please PM me.
Addition of the following Section

CHILD PROTECTION

The section contains the rules related to ‘Child Protection’. These rules may seem strict, but hopefully will allow the club to operate without a separate child protection policy and the expense of having Committee Members or possibly all members CRB checked.

• For the purposes of this document, all young people under the age of 18 will be considered as a ‘child’.
• The safety of children is a priority for all members.
• No member will put themselves in a situation where they are alone with a child.
• All under 16s must be accompanied by a parent or adult relative.
• Any behaviour which may be considered as bullying will not be tolerated.

5 Year Plan, draft

2010 - Outdoor Regional

2011 - Outdoor regional + EOS Finals

2012 - Indoor Regional + outdoor regional + EOS Finals